Resignation Letters: What to Write, Notice Periods and What to Keep

In most of the U.S., employment is at will, so you can usually quit at any time unless a contract says otherwise. A short written resignation still protects you and keeps the exit clean.

What a resignation letter should say

• Your name, the date and your position.
• A clear statement that you are resigning and your last day.
• A brief thank-you if you wish; reasons are optional.
• Offer to help with the handover if you want to.

Notice periods

Two weeks is a common courtesy, not a legal rule in most states. Check your employment contract, offer letter or handbook, because some contracts and some roles require longer notice, and leaving early can affect bonuses or references.

Before you leave

1. Ask about final pay, unused vacation payout and the date of your last paycheck, since state rules differ.
2. Ask about health coverage and COBRA.
3. Check retirement plan options.
4. Return company property and keep a copy of what you returned.
5. Review any non-compete or confidentiality agreement.

Special cases

• If you quit because of harassment or unsafe conditions, write down the facts and consider legal advice before resigning.
• Unemployment benefits after quitting depend on state rules and the reason.
• Keep the letter factual and polite; it can be read later.

Things to check before you resign

1. Read your employment agreement and handbook for notice, return of property and restrictive covenants.
2. Confirm your final pay date and treatment of accrued vacation.
3. Understand when health coverage ends and your COBRA options.
4. Check vesting dates for retirement matches and equity.
5. Consider the timing of bonuses and commissions.
6. Line up your next job in writing before quitting.

How to word the letter

Keep it brief and professional. State that you are resigning, identify your position and give your last day. You do not need to explain why. If you want to help with the transition, say so, but do not volunteer commitments you do not intend to keep. Avoid criticizing the employer or coworkers, because the letter may be kept in your file and read years later.

Resigning for serious reasons

• If you are leaving because of harassment, discrimination or illegal conduct, write down the facts first and consider legal advice before resigning.
• In some cases, a resignation may be treated as a constructive discharge, which may affect legal claims and unemployment benefits.
• Keep copies of complaints and responses.
• Do not take confidential documents, but preserve evidence you are allowed to keep.

Unemployment and benefits

Quitting often affects eligibility for unemployment benefits, although quitting for good cause may qualify in many states. Rules vary. If you may need benefits, check your state agency's rules before resigning. See our guide to collecting unemployment if you quit.

After you give notice

• Complete the handover and return all company property.
• Remove personal files from work devices.
• Ask for a reference or a letter confirming dates of employment.
• Keep copies of pay stubs, benefits information and your agreements.
• Update your contact information with HR.

Frequently asked questions