A bill of sale is a written record that ownership of an item passed from a seller to a buyer. It protects both sides and often helps with registration and taxes.
What it should include
- Names and addresses of the buyer and seller.
- A clear description of the item, with serial or VIN numbers where they exist.
- The sale price and date.
- Condition of the item, and whether it is sold "as is."
- Signatures of both parties.
Vehicles and boats
A bill of sale does not transfer a car title by itself. The title must be signed over and filed with your state motor vehicle agency, and many states also require specific forms, odometer disclosures or notarization. Some states ask for a bill of sale to register a vehicle or calculate sales tax.
Why "as is" matters
Selling "as is" tells the buyer you make no promises about condition, but you should still not misrepresent what you know. Describe known defects honestly to avoid later claims.
Tips
- Make two signed copies.
- Take photos of the item and record the payment method.
- Keep your copy for several years.
- For high-value sales, consider a lawyer or the DMV's official forms.
Frequently asked questions
Does it need to be notarized?
Not always. Some states and certain items require it, so check your state's requirements.
Do I need one for a gift?
A written record is still useful, especially for vehicles and valuable items.